Inventory record keeping can be a chore. I have many paintings. Some are on my studio walls, some are in storage, some are entered in shows, some are entered in competitions, some are in galleries, and some are out on loan. I used to simply upload my works to my website. But I might want a list of the paintings in a collection at a particular gallery, and my website cannot make reports. For that I rely on an online inventory system called Artwork Archive. This site allows me to assign my artwork to various collections (galleries, competitions, locations, etc.). It generates nice reports, and it can create gallery labels with as much or as little information on them as I want. For example, for a recent show at St. George Plantation on St. George Island, FL, I opted to include the one-paragraph “description” on each 4 x 6 label, because each of the paintings had a story, my experience and observations while I was painting it there on location, with which I knew the viewers would identify.
Artwork Archive also allows me to immediately mark a piece sold, and to record where it was sold and by which gallery or exhibit. It was a valuable tool this week, when a number of sales happened through various avenues. I sold a plein air painting off the easel on Wednesday, to the owner of the house in my painting. I also sold 3 paintings this weekend at the the St. George Plantation show. One of the galleries showing a number of my paintings called to say they had sold one painting, and also a small figure drawing, and the interior design shop representing me sent me a check for the proceeds from 3 paintings sold. Plus I received an order for a commissioned painting. It was a good week! Artwork Archive made simple the record keeping for these sales.
It also can make a beautiful report on any single painting, complete with image.
Before I started using Artwork Archive, I used to try to keep a spreadsheet of sorts, but it was cumbersome, to say the least. I still keep a spreadsheet of due dates and delivery dates for competitions and exhibits, but the bulk of my record keeping is on Artwork Archive.
Below are my sales for the week, a sample of the necessary record keeping. The first five are recent paintings.
The following paintings also sold this week.
All of the above paintings have sold. If you have a scene that you would like memorialized in a painting, contact me on this website’s “Contact Form”. I am happy to do commissioned work.